Role Description

We are seeking to recruit a Project Coordinator to support our busy Data Journey Proposition teams based either in our Glasgow/Birmingham or Edinburgh office.

The successful candidate will assist the Team Leaders in delivering high quality, efficient services to a range of existing, new, and potential private and public sector clients.

Key responsibilities will include:

• Supporting Team Leaders and Project leads with the day to day management of a range of client projects
• Supporting the development of process maps, process notes, guidance notes, project plans and other key project control documentation, based on agreed deliverables and timescales
• Ongoing monitoring and maintenance of project documentation to ensure this provides an accurate picture of progress at any point in time
• Liaising with clients internal colleagues and other parties to ensure project deliverables/actions are progressed/completed
• Creating and updating internal team and project SharePoint sites/files; ensuring accurate version control procedures are maintained
• Planning and organising project meetings, including the production and distribution of meeting agendas, supporting papers and project meeting minutes
• Providing administrative support to Team Leaders and Project leads at project meetings, as directed
• Support client billing processes, including the timely drafting and issue of client invoices for review by Team Leaders
• Ongoing development of project management knowledge, including relevant software and client servicing skills
• Be flexible during high periods of activity and remain calm under pressure
• Attending relevant job-related training/development sessions
• Adhering to the firm’s Information Security standards, policies, and procedures
• Adhering to the firm’s professional and quality standards e.g. peer review process
• Flexibility to travel to client meetings and other Hymans Robertson offices, should this be required
• Acquiring and maintaining a solid understanding of the firm’s products and services

About You

This role will make good use of your communication and relationship building skills as you’ll be dealing with a range of people, including colleagues and clients. You’ll really enjoy working as part of a team but also take responsibility for proactively planning and managing your own time.

Skills and Experience:

• Experience of working in a pensions role where you have gained knowledge of pensions
• Excellent attention to detail with a high degree of accuracy
• Effective communication (both written and verbal) and interpersonal skills
• Experienced in liaising directly with clients and other third parties
• A proactive individual with a strong can-do attitude and a hands-on approach, who works in a partnering and collaborative manner with others
• Strong management, organisational and prioritisation skills to successfully meet deadlines and manage workloads
• Ability to remain calm under pressure
• Proficient in Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint. MS Project experience would be an advantage but is not essential No qualifications are required, however studying for, or holding a Prince II or equivalent qualification would be an advantage

To enjoy and succeed in this role you will have

• Proven experience of operating successfully in a previous project coordinator, administrative role or similar
• Awareness of project management best practice and techniques
• A commitment to keeping up to date with developments in this field